Video Confrencing
All Council Meetings will be hybred video conferencing until further notice. The in-person meeeting will be held at the Chetco Community Library. Our goal is to start promptly at 5:30 p.m. so please log in early so that we can make that happen. Access information Video/Audio Conferencing: Ideally you have access to a computer with a camera and speakers since we will be putting the documents on video and working on them directly. It would be ideal that you also setup a Drop Box account Join Hangouts Meet Audio only: If you don't have audio and video access, you may call-in. If you have a computer handy, go to our home page at https://bit.ly/33AlSZ and click on the topic we are working on. (The documents we plan to work on were sent to you in my March 25th email) (US) 505-636-0300 A primer on how Google Meet works The host of the Google meeting has the admin privileges to mute attendee's microphones. Because of privacy settings, admin cannot unmute microphones. Meeting attendees have to do that themselves. On a computer, you can mute and unmute yourself by clicking on a microphone icon at the bottom of your screen. Same goes for video--you can turn your video on and off by clicking the video button at the bottom of your screen. If you are joining by phone only, you can unmute yourself by pressing *6 on your phone's keypad. Expecting to have a number of attendees, the following procedure will be followed to help things run smoothly: 1. As people enter the meeting, admin will make sure their microphones are muted. 2. As people are entering the meeting, the Chair will periodically explain that their microphones will remain muted until the meeting starts and will take the opportunity to explain some housekeeping. 3. When the meeting starts promptly at 5:30 p.m., admin will hit record to begin recording the meeting. This will provide a video and audio transcript of everything that happens, which the secretary can use to prepare the minutes later. 4. When the meeting is called to order, the Chair will remind attendees that their microphones are to remain muted until they request and are called upon to speak. HOW ATTENDEES CAN REQUEST TO SPEAK: Attendees' find the chat tool in the upper right-hand corner of your screen. Click on the message button to open and view the chat. If you would like to speak, type "'Speak' and your name" in the chat tool. It will post a message to the group. The chat will be monitored for requests throughout the meeting. The monitor will reply "Noted, (Name)" to let them know that their request has been seen. Requests will be tracked in order of the time received. Members of the public who have audio and video capability and who wish to speak during the Public Comment period, may use this same system and add the topic they wish to speak on. They are asked to limit their comments to a maximum of three (3) minutes. When their time comes to speak the monitor will call them out by name and prompt them to unmute their microphone. Please keep comments to the point and concise. When you are done speaking, please say "Thank-you" or something like "I'm complete for now." and mute your microphone. Phone-only attendees Phone-only attendees will NOT be able to engage with the chat tool. However, we do encourage your participation. Simply unmute your phone and briefly catch the moderator's attention with: "Moderator, this is (Name), I would like to speak please." The moderator will acknowledge them verbally and add them to the list. Summary This process can slow things down a bit, but can limit confusion tremendously during discussions. This may be new for a lot of people, so we'll just have to be patient and do our best. Welcome.
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